BDM HEALTH AND SAFETY RISK ASSESSMENT RECORD

Department: BDM – All areas

Assessor Name/s: Michael Beaumont

                  Date: 15/06/2020
Review Date: 15/08/2020

Activity/s: Covid-19 Coronavirus – Measures for operating safely and within government guidelines

Risk
Ass’mt
No:

01

What are the issues at the workplace that present a Hazard. Specify each component:

Covid-19 is a new illness that can affect your lungs and airways. It is caused by a virus called Coronavirus.

Possible Risks to Employees and other Persons?

Symptoms can be mild, moderate, severe or fatal.

Precautions/Controls already in place to reduce risk.

Hand Washing

Hand washing facilities with soap and hot water in place.

Stringent hand washing taking place.

Paper towels for drying of hands. Blow driers to be deactivated.

Additional gel sanitisers in hand washing areas and any area where washing facilities not readily available

Signs and posters are present to highlight the importance of proper cleaning.

In particular, all Staff to avoid touching any surfaces inside the building when first reporting for duty until after they have thoroughly cleansed and washed their hands

 

Cleaning

Frequently cleaning and disinfecting objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, canteen tables, work stations, reception area using appropriate cleaning products provided

 

Social Distancing

Organise working areas to enable people to maintain 2m distancing and where this is not practical at all times to avoid face to face working within 2m of each other and/or ensure that there is a physical barrier or screen separating people working in close proximity to each other

Rest areas to be organised to allow continued 2m distancing

Signs placed in high foot traffic areas including rest areas and toilet facilities to remind staff on the importance of the 2-metre social distancing.

Taking steps to review work schedules including staggering start and finish times and break times to limit the number of staff in the canteen, toilet facilities and entrance/exit areas to reduce number of workers together at any one time.

Conference calls to be used instead of face to face meetings.

Social distancing of 2m minimum also to be adhered to in canteen area and outside rest/smoking areas.

 

Visitors/Delivery Drivers

Visitors on site have been restricted to emergency site maintenance contractors. Before arrival to site visitors must confirm if they have had, in the last 14 days, had contact with anyone who has confirmed or suspected symptoms of COVID19.

Delivery drivers are informed on arrival that they must stay in their cabs whilst on site.

 

Symptoms of Covid-19

If anyone becomes unwell with a new continuous cough or a high temperature in the workplace, they must go home immediately and self- isolate, follow the stay at home guidance, seek medical advice and request a test for Covid-19 in line with public health advice at the time.

If anyone begins to feel unwell with possible Covid-19 symptoms overnight or over a weekend/when on leave they should stay at home and contact their line manager at the earliest opportunity as usual.

Also, if anyone in their household develops possible symptoms then the member of staff should also stay at home and self-isolate for the recommended period. Again they should contact their line manager to inform them of the situation at the earliest opportunity.

Line managers will maintain regular contact with staff members during this time.

 

Face Coverings

There is no evidence that face coverings have any practical benefit in protecting people in our workplace, and they do not represent an alternative to following the distancing and hygiene measures set out above.

 

Fire Alarm – Building Evacuation

 In the event of a fire evacuation all staff will need to be managed so that they continue to maintain distancing as they exit the building, and spread out over an increased area when outside in the marshalling zone for roll-calls

Risk Level
S x L = RPN

3 x 1 = MED

Additional Controls and/or actions required by when/whom?

Employees to be reminded on a regular basis to wash their hands for 20 seconds with warm water and soap and the importance of proper drying.

Staff to be reminded daily of the importance of maintaining thorough regular hand washing, particularly at the start and end of their working day when on site, and at the start and end of break times

Also reminded to catch coughs and sneezes in tissues – follow Catch it, Bin it, Kill it and to avoid touching face, eyes, nose or mouth with unclean hands.

Regular checks will be carried out by line managers to ensure that the necessary cleaning procedures and materials are being provided for cleaning or surfaces before and after use. External professional cleaning company to do additional cleaning of surfaces in high traffic areas daily

Staff to be reminded daily of the importance of social distancing both in the workplace and outside of it.

Line manager checks to ensure this is adhered to.

Staff to be reminded on a daily basis of the importance of maintaining 2m distancing.

Staff to be organised into shifts where possible and sub-teams within warehouse unit who work together, and start/finish and take their breaks together, to minimise the number of personal contacts between individuals throughout the day and the week to as small as groups as possible

When staff need to pass objects between them, such as documents, boxes or pick trays, this should be zone via drop off points on tables/conveyors

Line manager checks to ensure this is adhered to.

Line managers will offer support to staff who are affected by Coronavirus.

The use of face coverings is not recommended in a warehouse environment, and must not be considered an alternative in any way to following the hygiene and distancing measures that everyone is legally required to follow. Non-medical washable/re-usable face coverings will however to be sourced by the company for future use by staff if they wish to either inside or outside of the workplace.
If an individual or team feel that they would be further reassured by wearing a face covering we will consult with staff on making these available – please also note however that the use of face coverings needs strict hygiene measures to prevent them from increasing the risk level whilst putting them on and taking them off.

Fire Marshalls and Managers to be instructed on keeping people apart and encouraging the use of as many different fire exits as is practical and safe.

Outside marshalling zone to be enlarged to allow for staff to spread out and maintain distancing

Remember:

  • Risk Assessment is a continuous process – significant changes in the working environment requires a re-assessment
  • Where remedial actions or control measures are necessary these should be discussed with the Line Manager.

Manager’s Name    ……………………………

Date this Assessment was presented to Manager    ………………………………

RISK ASSESSMENT SCORING

Severity Score Table

3

High Hazard – extremely harmful consequences

Major notifiable RIDDOR (Reportable Injuries, Diseases and Dangerous Occurrences Regulations) injury or fatality. Permanent disability. Severe life threatening RIDDOR Reportable diseases and illnesses i.e. cancer, asbestosis. Extensive loss of plant, or major damage to equipment, property or the environment. RIDDOR Dangerous Occurrence.

Would attract a prohibition notice from the HSE.

2

High Hazard – extremely harmful consequences

Major notifiable RIDDOR (Reportable Injuries, Diseases and Dangerous Occurrences Regulations) injury or fatality. Permanent disability. Severe life threatening RIDDOR Reportable diseases and illnesses i.e. cancer, asbestosis. Extensive loss of plant, or major damage to equipment, property or the environment. RIDDOR Dangerous Occurrence.

Would attract a prohibition notice from the HSE.

1

Medium Hazard – harmful consequences

7 Day RIDDOR Reportable Lost time incident. Temporary disability, lacerations, serious cuts and bruises, burns, concussion, serious sprains and strains, minor fractures (fingers and toes).

RIDDOR Reportable Diseases i.e. occupational deafness, dermatitis, allergy, repetitive strain injury.

Serious damage to equipment, property or the environment disrupting normal activities

Would attract an improvement notice from the HSE.

Would attract a prohibition notice from the HSE.

Likelihood of Occurrence Table

3

High (highly likely)

Daily or weekly opportunities for the hazard to be realised.
Continuous or almost continuous presence of the hazard.

2

Medium (likely)

Opportunities for hazard to be realised are possible i.e. within the next 6-12-month period.

Would attract a prohibition notice from the HSE.

1

Low (unlikely)

Opportunities for hazard to be realised are Infrequent and possible, but not expected in the next 12-month period.

RISK ASSESSMENT MATRIX TABLE

RISK PRIORITY NUMBER

3

3

6

9

2

2

4

6

1

1

2

3

1

2

3

Likelihood (L)

SEVERITY

LIKELIHOOD

1

High

3

High

1

High

3

High

1

High

3

High

RPN = S x L

Risk Priority Number (RPN) = Severity (S) x Likelihood (L)

RISK PRIORITY NUMBER

Action and Timescale

Trivial / Low:
RPN = 1 or 2

No further action required

Moderate:
RPN = 3 or 4

Take action to reduce the risk level within 3 – 6 months
Think reasonably practicable – Risk vs. Cost
Use Severity & Consequences as a guide when making decisions about benefit!

Substantial:
RPN = 6

Take action to reduce the risk level within 1 months
[Enforcement risk – possible HSE Improvement Notice]

Intolerable:
RPN = 9

Stop activity immediately or do not start until action has been taken to reduce the level of risk [Enforcement risk – possible HSE Prohibition Notice]